Linking Documents to Transactions

Linking Documents

Connect uploaded documents to relevant transactions for complete audit trails.

Why Link Documents?

• Audit Compliance: Auditors can trace transactions to source documents
• Easy Reference: Find supporting documents from any transaction
• Organization: Keep related items together
• Compliance: Meet statutory documentation requirements

Linking to Journal Entries

1. Open the journal entry you want to link
2. Click Attach Document
3. Either:
   • Select an existing document from your library
   • Upload a new document directly
4. The document is now linked to that entry

Linking to Bills

When recording a bill:

1. Create or edit a bill
2. In the document section, click Attach
3. Upload the vendor invoice or select from existing documents
4. The bill now has the source document attached

Linking to Loans

For loan documentation:

1. Open the loan record
2. Attach relevant documents:
   • Board Resolution: Authorization for the loan
   • Loan Agreement: Formal agreement document
3. Documents appear in the loan's detail view

Export Compliance Documents

For export invoices, link:

• SOFTEX Form: Software export declaration
• FIRC: Foreign Inward Remittance Certificate
• BRC/eBRC: Bank Realization Certificate

These can be attached directly from the invoice's compliance tab.

Viewing Linked Documents

From any transaction:

1. Look for the document icon or Attachments section
2. Click to view or download linked documents
3. Documents open in a new tab or download directly

Unlinking Documents

To remove a document link:

1. Open the transaction
2. Find the linked document
3. Click the unlink or remove option
4. The document remains in your library but is no longer connected

Note: Unlinking doesn't delete the document, only removes the association.