EDPMS monitoring

EDPMS (Export Data Processing and Monitoring System) is RBI's portal for tracking all export transactions end-to-end. Your AD bank reports your export declarations and incoming payments to EDPMS, and entries close automatically when payments are fully matched. The app helps you monitor the status of your EDPMS entries without logging into the bank portal.

How EDPMS works

You create an export invoice and file a declaration (SOFTEX or EDF).
Your AD bank uploads the declaration details to EDPMS within 5 working days.
An EDPMS entry is created for each export transaction.
When payment arrives, the bank logs an Inward Remittance Message (IRM) in EDPMS — this is your e-FIRC.
The bank matches the IRM against the EDPMS entry.
Once fully matched, the EDPMS entry closes and an e-BRC (Electronic Bank Realization Certificate) is auto-generated.

EDPMS entry status

The app tracks four statuses for each export invoice's EDPMS entry:

Status	Meaning
EDF creation	Whether the bank has uploaded your declaration to EDPMS
Outstanding amount	Unrealized balance remaining on the entry
Realization status	Whether payments have been matched against the entry
Closure status	Whether the entry is open, partially closed, or fully closed

EDF integration (FEMA 2026)

Starting October 1, 2026, EDPMS entries for service and software exports are linked to monthly EDF filings instead of individual SOFTEX forms. The underlying EDPMS mechanics remain the same — your bank uploads declarations and matches payments — but the grouping changes:

	Pre-October 2026	October 2026 onwards
Declaration uploaded	One SOFTEX per invoice	One EDF per month covering all invoices
EDPMS entry	Tied to individual SOFTEX	Tied to EDF but tracked per invoice
Matching	IRM matched to SOFTEX entry	IRM matched to EDF entry
Closure	On full realization per invoice	On full realization per invoice (unchanged)

Realization tracking and closure deadlines are not affected by this change — only the declaration linkage is different.

e-FIRC and e-BRC

These two certificates serve different purposes but are closely related:

Certificate	What it proves	Issued by	Primary use
e-FIRC	Foreign payment was received	AD bank, via EDPMS (IRM)	Proof of foreign remittance for compliance
e-BRC	Export proceeds were realized against a specific declaration	AD bank, uploaded to DGFT	Claiming export incentives, duty drawback, GST refunds

The e-FIRC is generated when payment arrives. The e-BRC is generated when the payment is matched to the EDPMS entry and the entry is closed. Both are handled by your AD bank — you do not need to file anything separately.

Since January 13, 2026, every eBRC requires your GSTIN, GST Invoice Number, and GST Invoice Date per DGFT Public Notice No. 42/2025-26. The app records these fields in the BRC dialog — invoice number and date are auto-populated, and you enter your GSTIN.

Realization percentage in EDPMS

The EDPMS dialog on each invoice displays the realization percentage with colour coding:

Green — 100% realized
Yellow — 50–99% realized
Red — below 50%

This percentage is auto-computed from payment records by a database trigger. You do not need to enter it manually. See realization tracking for details on how the calculation works.

Caution listing

Open EDPMS entries that remain unrealized beyond 2 years trigger caution listing by RBI. Consequences include:

Restricted export finance — Banks may decline to process new export transactions.
Regulatory scrutiny — RBI flags the exporter for examination.
Potential IEC blockage — DGFT may suspend or cancel the Import Export Code.

Caution listing is removed once full realization is achieved and the EDPMS entry is closed. Monitor the realization tracker and follow up with clients well before the 2-year mark.

Small transaction simplification

Per RBI Circular No. 12/2025 (October 2025), EDPMS entries of INR 10 lakh or less per entry benefit from simplified closure:

Close based on your declaration alone — no bank verification needed.
Quarterly bulk reconciliation — combine several entries in one consolidated declaration.
Value reduction accepted on your declaration without bank approval.
AD banks cannot levy penal charges for delays on these entries.

This is particularly useful for SaaS companies and freelancers with many small invoices.

Monitoring in the app

The app helps you track EDPMS status by:

Matching invoices to EDPMS entries — The export compliance report shows the status of each invoice's corresponding EDPMS entry.
Identifying discrepancies — If payment is recorded in the app but the bank has not updated EDPMS, the status flags a mismatch.
Tracking closure — Once an entry is fully matched and closed, the compliance score reflects the improvement.

What to do if an EDPMS entry is not closing

Verify payment recording — Ensure the payment is recorded in the app with the correct bank reference.
Check with your AD bank — Ask the trade finance desk whether the IRM has been matched to the correct EDPMS entry.
Provide supporting documents — Your bank may need the e-FIRC number, invoice copy, or contract to complete the match.
For old entries — Audit and close all pending EDPMS entries before October 1, 2026, to avoid carrying unresolved records into the new regime.

DGFT self-closure

Exporters can self-close EDPMS entries through DGFT's online Community Partner portal. This is useful when bank-side closure is delayed — for example, when remittance has been received but the AD bank has not yet matched the IRM to the EDPMS entry. Self-closure lets you resolve entries without waiting for the bank's trade finance desk.

eBRC compliance — Record GSTIN and invoice details for Bank Realization Certificates
e-FIRC management — Track Electronic Foreign Inward Remittance Certificates
Realization tracking — Monitor payment realization deadlines
EDF filing — File monthly Export Declaration Forms under FEMA 2026
SOFTEX tracking — Filing process for pre-October 2026 invoices
RBI compliance — Full regulatory obligations and penalty framework
Export compliance report — View EDPMS status across all invoices

EDPMS monitoring