Employee detail

Employee detail

View an employee's full profile, salary breakdown, and activity history on a single page.

Table of contents

• Header
• Employee information
• Statutory details
• Bank details
• Exit information
• Salary structure
• Activity timeline
• Navigation
• Related articles

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Header

The page header shows:

• Employee full name
• Status badge — Active (green) or Inactive (grey)
• Employment type badge — Full-time, Contractor, Hourly, or Daily
• Employee code and designation
• Edit button to update the employee's details

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Employee information

A card displaying the employee's core profile fields:

Field	Description
Full Name	Employee's legal name
Employee Code	System-generated unique identifier
Email	Email address (used for payslips)
Phone	Contact number
Designation	Job title
Department	Department or team
Date of Joining	When the employee started
Employment Type	Full-time Employee, Contractor, Hourly Worker, or Daily Worker
Pay Type	Monthly Salary, Hourly Rate, or Daily Rate
Work Location	On-site, Remote, or Hybrid
Salary Day	Day of the month the employee is paid (1st–28th)

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Statutory details

This card appears only when at least one statutory field has data:

Field	Description
PAN	10-character Permanent Account Number (used for TDS)
UAN	12-digit Universal Account Number (for Provident Fund)
ESI Number	Employee State Insurance number (if applicable)

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Bank details

This card appears only when bank information has been provided:

Field	Description
Bank Name	Name of the employee's bank
Account Number	Bank account number
IFSC Code	Indian Financial System Code for the branch

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Exit information

This card appears only for inactive employees:

Field	Description
Date of Leaving	Last working date
Exit Reason	One of: resignation, termination, layoff, retirement, absconding, contract end, mutual separation, death
Exit Notes	Free-text notes about the exit

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Salary structure

The salary card has two states:

No salary configured

Displays "No salary structure configured" with the message "Set up a salary structure to include this employee in payroll" and a Set Salary button that opens the salary structure wizard.

Salary configured

Shows a full breakdown of the employee's current salary:

Earnings:

Component	Description
Basic	Base salary
HRA	House Rent Allowance
Special Allowance	Flexible component
Other Allowances	Any additional allowances
Gross Salary	Total earnings before deductions

Deductions:

Component	Description
PF (Employee)	Provident Fund employee contribution
ESI (Employee)	Employee State Insurance (if applicable)
Professional Tax	State professional tax
TDS	Tax Deducted at Source
Perquisite Recovery	Recovery for food, accommodation, etc.
Total Deductions	Sum of all deductions

Summary:

Field	Description
Gross Salary	Total earnings before deductions
Total Deductions	Sum of all employee deductions
Net Salary	In-hand salary (gross minus deductions)
PF (Employer)	Employer's Provident Fund contribution
ESI (Employer)	Employer's ESI contribution (if applicable)
CTC	Cost to Company (gross plus employer contributions)
Effective from	Date this salary structure applies from
Effective to	End date (blank if current)

Click Edit Salary to modify the salary structure.

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Activity timeline

A chronological history of all changes made to the employee record. Each entry shows the action taken, who performed it, and when. Actions include salary changes, profile updates, status changes, and more.

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Navigation

• Back button — returns to the employee list
• Edit — opens the employee edit form
• Set Salary / Edit Salary — opens the salary structure wizard

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Related articles

• Employee list — View and manage all employees from a single page
• Add employee — Create a new employee record
• Salary structure — Configure salary components, deductions, and net pay
• Run payroll — Process monthly salaries for your employees